How Can Museums Benefit From A Collections Management Software

Museums are a wonderful way to let you get back in time and see how our ancestors led their lives or what were the most sought after technology in the yesteryears. Today’s generation is used to carrying iPads, iPhones, and similar devices. They know nothing of the struggles and achievements of their ancestors.  Hence, responsible parents make it a point that their children visit the museum and learn various things through the items on display.

A museum is distinguished by its collection of rare and unique items that form the base for various exhibitions, research, educational events, and so on. The items collected over the years may be of different types such as art and artifacts, historical objects, scientific specimens, zoological specimens and many more collectibles.

Given the fact that there are so many things worth collecting and displaying for educational purpose, a museum cannot specialize in all. Hence, you can find different museums specializing in various fields such as art, technology, finance, history, particular era or rule, world war and other significant events.

Louisana Archive Photo Collection

However, simply collecting a sea of stuff is not enough. To create a museum, there needs to be a proper display of these items with relevant descriptions that educate the viewers on what they see.

If you are unable to organize and properly arrange the collectibles, it would be of no value to you or your museum. Please bear in mind that a rusted sword or a worn out soldier cap would be of no value unless you mention who used it and on what occasion.

The bigger the museum, the more robust management software/system you would need to run it successfully. The museum collections management software comes equipped with numerous features to help you perform the various museum activities with ease.

Some of the features of an excellent Collections Management System (CMS) are:

  • It should be able to store, access, edit and delete data using diverse queries. It should be able to sort data as well as produce the data in the form of reports
  • It should avoid duplication of records, and the same information must not be recorded in different places
  • A sound management system must have an inbuilt recovery and backup process
  • It should include the data and metadata standards
  • It should include security measures to only allow the selected individuals to enter, edit, or view data

The museum collectible staff should be able to manage the information associated with reproduction rights of any particular objects. It should be easy to use, and the staff members should have the right to decide who gets the access to the software

As every museum is unique in itself, you need a carry out a needs assessment before choosing a Museum Collections Management Software or System. The museum should be able to define the different types of collections processes that it wants to manage. When choosing collection management software, the museum authorities need to identify the individuals who will be using this system and also consider other factors such as the size of the museum collection, staff skills, and budget.

If you are looking for an effective and robust system, then check out the Eloquent Museum software by Eloquent Systems, a premier brand that specializes in management systems and services. This is a modern and mobile friendly tool that includes all the features of a traditional CMS. It also works as an effective digital asset management (DAM) system.

At the ground level, Eloquent Museum offers incredible support to manage the inventory of all items in a museum efficiently. It also allows you to take the museum’s collection to the World Wide Web by creating a virtual presence for it.

How does this help? Well, those who cannot visit the museum in person can still take a virtual tour of the museum and take a look at the items on display. That’s the level of convenience and comfort brought about by modern technology. It also helps students and researchers in their projects. Eloquent uses the most advanced systems to make life easier! They also have archives management application that can work really well in conjunction with Eloquent Museum.

Some of the features include a report generator, translator, spell check, en-user access, unlimited capacity, social media, spreadsheets to enter records and digital asset management.

Eloquent Museum collections software also has a mobile-friendly version that can be used by staff or researchers. The staff can access the software to enter data and manage the inventory records using their mobile phone. Researchers can also use the mobile version to get the information they want right on their smartphones.